Sponsoring of active attendance at scientific meetings
(Travel allowances)
The doctoral school has received funds for sponsoring travel costs (years 16/17 and 17/18). Travel allowances may be requested for participation in congresses/conferences with oral or poster presentation, and for participation in summer-schools (if closely related to the dissertation project).
The process is handled by the doctoral school and involves three steps / five forms:
- Immediately after submission of the abstract for the oral or poster conference presentation or after application for participation in the summer-school:
Please turn in the Advance Notification including your estimation of costs. We need that for our budget calculation, in order to accomplish an as fair as possible distribution of funds throughout the year. -
Immediately after acceptance of your oral or poster presentation or after confirmation of admission to the summer-school:
Submission of Full Application with all required attachments. The coordination team of the doctoral school strives to process the requests and notify the applicants as quickly as possible, in order to enable lower-cost booking.
Students with jobs in funded projects* must fill in this additional form. Please submit this form together with the Full Application - Not later than three weeks after the travel:
Submission of the Travel Expense Report with all original proofs of expenses. Please do also fill in this form and submit both forms to the doctoral school.
* Only doctoral students who do not have jobs at the institute (global budget or in funded projects) may request travel allowances from the doctoral school. (Exception: jobs in funded projects that do not pay for travel costs). You may request travel costs, hotel costs, attendance fees. (The doctoral school does not sponsor conference dinners, sight-seeing programs, meals, etc.).
The award of funds is guided by an as economical as possible calculation of travel costs. Please note that due to limited funds, expenses for overseas travels can never be fully refunded (though allowances are possible).
